The following frequently asked questions are addressed. Please scroll down to find question & answer below.
Please refer to the paper submission guidelines, and use exclusively the EuMW manuscript templates. Please note: EuMW review is single-blind as e.g. for EuMA or IEEE journals. Please don't remove author names and affiliations from the manuscript.
Oral presentation means a 20 min. talk within a 100 minute session, while Poster presentation requires to prepare a poster and to be present during a poster session. Poster formats are changing, please refer to the guidelines. E.g., posters might be electronically displayed or space for demonstrations might be available.
Posters and talks are considered to be different equally valuable forms of presentation. While you get full attention by the audience when giving a talk, the experts in your field will show up at your poster and stimulating discussions will take place. The reason to decide that a certain work shall be presented as a poster may be, for example: 1) High quality paper requiring a lot of details to be discussed, which might be difficult to explain in a 20 minutes talk. 2) High quality paper of a topic that is not matching any of the session topics, as it might be overlooked in the program. 3) High quality very specialised work of high interest to a small group of experts. 4) The auhtor wishes to present a poster. In this case, we assume that the author feels uncomfortable on the stage or prefers the direct discussion with the audience.
Therefore, please chose Oral as the default. Chose Poster only if you do not want to present a talk for whatever reason. The TPC will respect your decision whenever possible.
Accepted papers need to be presented at the conference, either as a poster or a talk. The associated costs include:
Please ensure that you are allowed to publish your paper and that you, or one of your coauthors, will be able to travel to EuMW to present your work prior to submitting your manuscript for review.
Prior to the submission deadline, you can withrdraw your submission on your submission overview page (using the "Actions" button and select "Retract abstract"). A withdrawal will set the status of your submission back to "incomplete". It is still in the system but not visible to reviewers.
After the submission deadline, withdrawals are strongly discouraged. In any case, please contact us as soon as possible so that we can remove the manuscript and inform anyone affected.
The status for EuMW2018 is the following: By submitting your manuscript to EuMW, you agree to the statement of exclusivity: "Neither this material nor essentially similar material has been submitted to any other publication or meeting, and, in case of acceptance, will not be until published at the European Microwave Week 2018." Preprints are not possible
In case of acceptance, it is mandatory to transfer the copyright to EuMA. If you wish to provide your paper e.g. for download from your university server, you need to request the permission. A short email to the EuMA HQ is sufficient. Please don't forget to give the citation.
Authors will be informed about the review results on the day published in the Call for Papers. No individual status updates will be given prior to that date. After this day, please log in, go to "view submitted papers/sessions".
No problem! It can happen that you don't see all papers that were submitted by someone else.
We will manually merge accounts refering to the same person, and all your papers should show up in your favorite account one after the other. Your username and password is not affected. As this is is done manually, please be patient!
As a general rule, we do not provide feedback on rejected papers. Please keep in mind that EuMW receives about 1000 manuscripts that are reviewed on the highest professional level within a very short time frame. Based on these reviews, a decision is made after a detailed discussion on the individual manuscript by experts in the field at the TPC meeting. Writing helpful and respectful comments to the authors of rejected papers would significantly increase the workload on the Technical Programme Committee. Since a conference doesn't allow for revise-resubmit as it is possible for a journal, the comments would also be of limited use.
Rejection of a paper may be for a number of reasons other than originality and quality of the content, including suitability for presentation at the conference, incomplete information, interest to the microwave community, more suitable for presentation to a different audience or more appropriate for submission to a journal.
Concerning rejected papers, we respect the decision of the Technical Programme Committee. As this is a conference, we have no possibility to revise and resubmit followed by a second round of reviews.
Concerning accepted papers, please keep in mind that organizing a conference of 600 contributions is tedious. Once the program is finalized and published, we try to keep it as it is.
Login to the paper management website and view your submitted papers. Go to the accepted paper and select "Actions" and "Upload or edit final manuscript". After final manuscript submission the symbol in the paper overview should show "Paper submitted" for the manuscript.The old "Abstract version" of your paper is no longer relevant and does not need to be updated.
The template for the Posters can be downloaded from here. Posters will be made available as PDF on he virtual conference website.
The template for the Oral presentations can be downloaded from here.
Please contact us when you have been invited by us as reviewer but you do not see any papers in your account.
The system allows for multiple accounts per person. When we set up all the reviewer accounts, they will be independent of possible accounts that were created by authors. However, we will merge accounts in the background that obviously belong to the same person. After some time, everything should be accessible from each of your accounts. As this is a manual task, please be patient!
You should not review a paper in case of a conflict of interest. E.g., if you are an author, working with the same group or are otherwise personally involved in the work. The system will not assign papers for review to one of the authors, but we can't catch all cases automatically beforehand. If there might be a conflict of interest concerning one of the papers, please notify your SC chair or the TPC chair who will assign the paper in question to another reviewer.
If you can't review a certain paper, e.g. because of a conflict of interest, since it is absolutely out of your area of expertise, or since you are running out of time, please abstain from the review.
Indicate your abstain by selecting "abstain (I will not review this paper)" on the score sheet under the category "Suggested Disposition". Don't forget to save your abstain at the bottom of the page.
It is not necessary to finalize reviews. All scores that are entered into the system at the end of the review period will be taken into consideration.
Yes, please! We will not forward the comments to the author in case of rejection, but comments on papers are valuable input for the TPC when they discuss the outcome of the review and decide on acceptance or rejection. Writing comments is appreciated independent of whether you recommend acceptance or rejection of a paper.